Privacy policy

Last Updated: 10 Oct 2025

Introduction

Omega A.S. Ltd (“we,” “our,” or “us”) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our accounting services, visit our website omega-accounting.co.uk, or interact with us.
We are registered with the Information Commissioner’s Office (ICO) under registration number ZB767024 and comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information We Collect

Personal Data

We may collect the following personal information:

  • Contact Information: Name, email address, phone number, business address
  • Identity Information: Date of birth, passport/driving licence copies, NI number
  • Financial Information: Bank details, tax records, income information, business financial data
  • Technical Data: IP address, browser type, device information, cookies
  • Professional Information: Business details, employment information, accounting
    records
Special Category Data

In limited circumstances, we may process special category data when required for specific accounting services, with your explicit consent.

How We Collect Information

We collect information through:

  • Direct interactions (forms, meetings, correspondence)
  • Automated technologies (website cookies, analytics)
  • Third parties (HMRC, Companies House, financial institutions)
  • Publicly available sources

Legal Basis for Processing

We process your personal data under the following legal bases:

  • Contractual necessity: To perform our accounting services
  • Legal obligation: To comply with HMRC and Companies House requirements
  • Legitimate interests: For business administration and service improvement
  • Consent: Where you have given clear consent for specific processing

How We Use Your Information

We use your personal data to:

  • Provide accounting, tax, and business advisory services
  • Prepare and submit tax returns and financial statements
  • Comply with legal and regulatory requirements (HMRC, Companies House)
  • Communicate with you about our services
  • Improve our website and services
  • Prevent fraud and ensure security

Data Sharing and Disclosure

We may share your information with:

  • HMRC and other government bodies as required by law
  • Companies House for statutory filings
  • Professional advisors (lawyers, bankers, auditors)
  • IT service providers under strict data processing agreements
  • Other third parties with your explicit consent

International Transfers

Your data is primarily processed within the UK/EEA. Any international transfers outside these areas will only occur with appropriate safeguards and your explicit consent.

Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Encryption of sensitive data
  • Secure client portal for document exchange
  • Access controls and authentication
  • Regular security assessments
  • Staff training on data protection

Data Retention

We retain personal data only as long as necessary for the purposes collected, including:

  • Client records: 7 years from the end of the tax year (HMRC requirement)
  • Company records: 6 years from the end of the financial year
  • Marketing data: Until consent is withdrawn
  • Website analytics: 26 months

Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectification of inaccurate data
  • Erasure (“right to be forgotten”)
  • Restrict processing of your data
  • Data portability
  • Object to processing
  • Withdraw consent at any time

To exercise these rights, please contact us using the details below.

Cookies and Tracking Technologies

Our website uses cookies to:

  • Improve website functionality
  • Analyze website traffic
  • Remember your preferences
  • Provide relevant marketing (with consent)

You can control cookies through your browser settings.

Automated Decision Making

We do not use fully automated decision-making processes that will affect you without human intervention.

Complaints

If you have concerns about our data handling, please contact us first. You also have the right to lodge a complaint with the:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/

Changes to This Privacy Policy

We may update this policy periodically. The latest version will always be available on our website with the “Last Updated” date.

Contact Us

For data protection enquiries or to exercise your rights, please contact:
Data Protection Officer
Omega A.S. Ltd
22 North Street, Shotton, CH5 1JR
financial.tax.studio@gmail.com
+44 7492347032